A complete solution for managing your company
Accounting | Finance
Accounting Entries | Chart of Accounts | Account Dimensions | Journal Entry | Payment Entry | Payment Request | Advance Payment Entry | Bank Reconciliation | Payment Reconciliation | Accounting Reports | Multi Currency Accounting | Deferred Revenue | Subscription | Invoice Discounting | Shareholder
Manage accounts, transactions and taxes easily
Accounting Entries – Accounting entries are key sources of information used to prepare, verify and/or audit your financial statements.
Chart of Accounts – Chart of Accounts is a tree view of Accounts and Ledgers that is required to manage your books of accounts.
Account Dimensions – Dimensional accounting allows you to separately maintain multiple segments like Branch, Business Unit, etc.
Journals and Payments
Journal Entry – A standard accounting transaction that affects multiple Accounts and the sum of debits is equal to the sum of credits.
Payment Entry – Accounting entries that can be made against invoices, sales and purchase orders, expense claims, etc.
Payment Request – A Payment Request is used to request payment for an order or an invoice.
Advance Payment Entry – Payment done by the customer before accepting delivery of the product is an Advance Payment.
Billing and Pricing
Sales Invoice – A Sales Invoice is a bill that you send to your customers, On submission receivables are updated and income is booked.
Purchase Invoice – It is the bill that your Supplier sends you for products or services delivered. Here you accrue expenses to your Supplier
Point Of Sales – For retail operations, the delivery of goods, accrual of sale and payment all happens in one event, Point of Sale (POS).
Credit Note – A credit note is a document sent to the customer, notifying that a credit has been made to their account against the goods returned.
Debit Note – A debit note is a document sent by a buyer to a seller which notifies that a debit has been made to their accounts.
Pricing Rule – Pricing Rule is a master where you can define rules based on which discount is applied to specific Customer or Supplier.
Tools
Bank Reconciliation -This explains the difference on a specified date between the bank balance shown in an organization’s bank statement,
Payment Reconciliation – Helps confirms whether the money leaving an account matches the amount that’s been spent, and ensures the two are balanced at the end of the recording period
Accounting Reports – Enterprise Systems AU Accounting module has multiple built in reports like Profit and Loss, Balance Sheet, etc.
Advanced Accounting
Multi Currency Accounting – You can make accounting entries in multiple currencies, you can have a bank account in foreign currency and make transactions in that currency.
Deferred Revenue – It is the advance payments a company receives for products or services that are to be delivered or performed in the future.
Subscription – For services sold which requires renewal in the certain time period, Subscription feature auto-creates Sales Invoices for your customers.
Invoice Discounting – Invoice discounting is the practice of using a company’s unpaid sales invoices as collateral for a short term loan, which is issued by a bank or a finance company.
Shareholder – Enterprise Systems AU allows you to keep a track of all your Shareholders and maintain Share Transfers, Share Ledger and Share Balances.
HR
Recruitment | Performance Management | Talent Management | Training and Development | Case Management | Remuneration | Employee Relations | Organisational Chart | Time and Attendance | Payroll | Social Network
Leave and Attendance Tracking, Expense Claims, Salary and Payroll, Recruitment, Performance and more
Employee – An individual who works under a contract of employment, and has recognized rights and duties is your Employee.
Employment Type – Various employment contracts you have with your employees.
Department – You can configure the Departments in your organization, and configure each of the separately.
Health Insurance – You can manage health insurance for your employees within Enterprise Systems AU
HR Settings – Global settings for HR related documents and workflows
Recruitment
Staffing Plan – Enterprise Systems AU allows you to efficiently plan and budget new hirings for a period.
Job Opening – You can make a record of the open vacancies in your company using Job Opening.
Job Applicant – You can maintain a list of People who have applied for a Job Opening.
Job Offer – Job Offer is given to selected candidates after Interview & selection which states the terms of their employment
Leave Management
Leave Type – Leave Type refers to types of leave allotted to an employee by a company.
Leave Period – You can manage leaves based on a Leave Period, corresponding to a calendar year or the fiscal year.
Leave Allocation – Leave Allocation enables you to allot a specific number of leaves to a particular employee.
Leave Application – Employees can formally apply for a leave and can track it’s approval.
Leave Encashment – For Leave Types which are encashable, you can submit Leave Encashment.
Holiday List – Holiday List is a list which contains the dates of holidays.
Leave Block List – Leave Block List is a list of dates in a year, on which employees can not apply for leave.
Attendance
Attendance – Attendance is the record stating that an Employee has been present on a particular day.
Attendance Request – Employees can submit their attendance request for the days when their attendance wasn’t marked.
Upload Attendance – This tool helps you to upload bulk attendance from a csv file.
Auto Attendance – Auto attendance marks the attendance for the Employees assigned to a shift based on records in the ‘Employee Checkin’ Document
Lifecycle and Salary
Appraisal – You can manage appraisals by creating an templates for each role with the parameters with appropriate weightage to each parameter.
Employee Onboarding – For the process of hiring an employee you can create a set of Tasks at the time of each Employee.
Employee Skill Map – Employee Skill Map is a record which helps your organization track your Employee’s skill sets and trainings.
Employee Promotion – You can manage Employee Promotions using this document.
Employee Transfer – You can transfer Employees to different Company or Department by using Employee Transfer.
Employee Separation – For the process of relieving an employee you can create a set of Task at the time of each Employee.
Payroll
Payroll Entry – Payroll Entry enables bulk processing of payroll for employees company wide or employees of a particular branch, department or designation.
Additional Salary – Enterprise Systems AU allows you to add additional Salary Components to Salary Slips while processing the payroll.
Employee Benefit Application – Employees are entitled to flexible benefits which they can either receive pro-rata or as a lump-sum amount when they claim the benefit.
Employee Tax Exemption Declaration – Employees can declare the amount of exemption from their taxable salary they will be claiming at the end of the period by submitting proofs.
Payroll Period – You can create Payroll Period by going to: > Human Resources > Payroll Setup > Payroll Period > New Payroll Period
Payroll Setup – Salary is a fixed amount of money or compensation paid to an employee by an employer in return for the work performed.
Setting Up Tax – In many countries regulations allow exempting a part of some type of spendings by individuals from being added to their annual taxable income.
Other
Human Resources Reports – You can track the attendance, salaries, loans and other details of the employees of your organization with several built-in reports.
Human Resource Setup – The HR module has a setup process where you create the masters for all the major activities.
Leave Ledger – A unified ledger for all leave related transactions for an employee.
Fleet Management – Fleet Management section of Human Resources helps your Organization manage their fleet of vehicles and track their expenses.
Expense Claim – When an employee makes an expenses out of their pocket on behalf of the company, they can make a request for reimbursement via the Expense Claim form.
Safety and Incident Management
Incident Management
Corrective Actions
Asset
Asset Maintenance | Movement | Value Adjustment | Purchasing | Selling | Disposal | Depreciation
Asset – All the transactions related to an Asset – purchasing, sales, depreciation, disposal, movement or maintenance will be managed against the Asset master.
Asset Maintenance – Enterprise Systems AU provides features to track the details of individual maintenance/calibration of various assets.
Asset Movement – You can track the location of an asset or to whom it is issued or whenever it is moved from one location to another.
Asset Transactions
Asset Value Adjustment – In case of fixed asset management, sometimes the value of an asset needs some adjustment, this can be managed within Enterprise Systems AU
Purchasing an Asset – You can follow the default purchase cycle after ensuring the the appropriate asset category exists
Selling an Asset – You can sell an asset and even make all the necessary documents lile a Sales Invoice for it.
Discarding Assets
Asset Depreciation – The system automatically creates a schedule for depreciation based on depreciation method and other related inputs in the Asset record.
Disposing an Asset – When an asset is no longer usable, you can dispose an asset with the click of a button in the Asset record.
Projects
Project | Tasks | Project Template | Project Customer Portal | Salary Slip From Timesheet | Sales Invoice From Timesheet | Activity Type | Activity Cost | Job Hazard Analysis | Journey Management Plan | Incident Management | Corrective Actions
Project and task management with full integration with billing and cost centers
Project Management
Project – The project is an individual or collaborative enterprise, that is carefully planned by the project team, to achieve a particular aim
Tasks – A task is an independent assignment or a unit of a Project that defines a particular actionable assigned to an individual.
Project Template – A Project Template is a set of tasks that can automatically be populated for a new project.
Project Customer Portal – In Enterprise Systems AU you can let Customer update oneself on the Project’s progress via Customer Portal.
Time Tracking
Salary Slip From Timesheet – If salary for your employees are calculated based on number of hours worked, you can use Timesheet to track it and create Salary Slip.
Sales Invoice From Timesheet – Customer can be invoiced based on total no. of hours your Employees has worked for that Customer.
Activity Type – Activity Type makes a list of the different types of activities against which a Time Log can be made.
Activity Cost – Activity Cost records the per-hour billing rate and costing rate of an Employee against an Activity Type.
Project Safety
Job Hazard Analysis – JHA form includes work permits required, Personal Protective Equipment, Job Specific Resources, Approval, Hazardous Situations to Consider
Journey Management Plan – JMP form includes travel details, risk controls, pre-start vehicle checklist, approval
Incident Management
Corrective Actions
Tools and Reports
Project Reports – These reports help you analyze the billing per Project and Employee for a specific period.
Project Costing – This reports helps to track the actual costing of a Project, primarily in terms of services, user has to create Time Log based on actual time spent on Project-Task.
Project Profitability – While developments happen on the Project, you can track the various income and expense incurred against it.
Asset
Inventory
Inventory management | Warehouse | Item Variants | Serial Number | Batch | Item Price | Item Group | Price Lists | Stock Entry | Material Request | Quality Inspection | Stock Reconciliation | Projected Quantity | Perpetual Inventory | Stock Reports | BOM Explorer | Stock and Account Value Comparison
Inventory management with hierarchical location tree, stock movements, serials and batches
Warehouse – A warehouse is a commercial building for storage of goods. Warehouses are used by manufacturers, importers, exporters, wholesalers, etc.
Item – An Item is a product or a service offered by your company. You can manage all sorts of items like raw-materials, finished goods, etc.
Opening Stock – Opening Stock is the amount and value of materials that a company has available for sale or use at the beginning of an accounting period.
Item Variants – An Item Variant is a version of an Item with different attributes like sizes or colors.
Serial Number – A Serial Number record is maintained for each quantity of an Item and can be used in tracking the location, warranty and end-of-life information.
Batch – Batch feature in Enterprise Systems AU allows you to group multiple units of an item, and assign them a unique value called Batch No.
Setup
Stock Settings – You can set default settings for your stock related transactions here.
Item Price – Item Price is the record in which you can log the selling and buying rate of an item.
Item Group – An Item Group is a way to classify items based on types.
Price Lists – A Price List is a collection of Item Prices either selling, buying, or both.
Stock Transactions
Stock Entry – A Stock Entry is a simple document that lets you record Item movement between Warehouses.
Material Request – A Material Request is a simple document identifying a requirement of a set of Items (products or services) for a particular reason.
Purchase Receipt – Purchase Receipts are made when you accept material from your Supplier usually against a Purchase Order.
Delivery Note – A Delivery Note is made when a shipment is shipped from the company Warehouse.
Packing Slip – A packing slip is a document listing the items in a shipment. Usually attached to the goods delivered.
Retaining Sample Stock – A sample of a batch of an item can be stored for the purpose of being analyzed should the need arise later.
Landed Cost Voucher – Landed Cost is the total cost of a product to reach the product at the buyer’s door.
Sales Return – Goods sold being returned happens commonly in business for reasosn like quality issues, non-delivery on agreed date, etc.
Purchase Return – Enterprise Systems AU has an option for products that are need to be returned to the supplier on account of reasons like defects in goods, quality, etc.
Advanced
Quality Inspection – In Enterprise Systems AU, you can mark your incoming or outgoing products for Quality Inspection.
Stock Reconciliation – Stock Reconciliation is the process of counting and evaluating material/products, periodically and at year end.
Delivery Trip – Delivery Trip is created to record Customer Deliveries in one vehicle. Multiple stops can also be added and Submitted Delivery Note can be tagged per Customer.
Projected Quantity – Projected Quantity is the level of stock that is predicted for a particular Item, based on the current stock levels and other requirements.
Perpetual Inventory – As per the perpetual inventory system, accounting entry is done for every stock transaction.
Stock Reports
Stock Level Report – Stock Level report list stock item’s quantity available in a particular warehouse.
BOM Explorer – BOM Explorer Report shows a complete hierarchy of the Bill of Materials (BOM) with its raw materials in the form of the tree view.
Stock and Account Value Comparison – This report helps the user to understand the difference value between the stock account and stock balance report.
Health Safety Environment
Job Hazard Analysis | Journey Management Plan | Incident Management | Corrective Actions | Safety Data Sheets | Vehicle Tracking | Staff Tracking
CRM
Lead | Opportunity | Customer | Contact | Address | Campaign | News Letter | Lead Source | Opportunity Type | Sales Stage | Sales Person | Customer Group | CRM Analytics | Appointment
Tracking presales process from Lead capturing, tracking open Opportunities, to emails and calls
Sales
Lead – A lead is a potential customer who might be interested in your products or services.
Opportunity – Opportunity is a qualified lead i.e. when they decide to consider your offering.
Customer – A customer, who is someone who receives services or products from a seller for a monetary consideration.
Contact – Contact represents a person in Enterprise Systems AU, and can be associated to a customer or a supplier or a company
Address – You can record the addresses associated with a Lead, Customer, Supplier, Shareholder, Sales Partner or a Warehouse.
Campaign – A Campaign is a full-scale implementation of a sales strategy to promote a product or service.
Setup
Lead Source – A Lead Source is a source from which the leads are generated.
Opportunity Type – Opportunity Type indicates the broad category of opportunity like Sales, Support, Maintenance, Partnership etc.
Sales Stage – A Sales Stage indicates the level at which an opportunity is in the sales cycle.
Sales Person – Sales Person is a person who sells your products/services.
Customer Group – Customer Group is an aggregation of customers that are similar in some way.
CRM Analytics – You can analyze your sales funnel and quantify the number of prospects at each stage of the process and you can get an idea of your potential customers.
Appointment – Appointment document type can be used to schedule and manage interaction with a lead or opportunity.
Support & Quality Management
Helpdesk - Track customer tickets and issues, maintain server levels and track response and resolutions
Common support topics
Issue – Issue is an incoming query from your Customer, usually via email or from the Contact section of your website.
Warranty Claim – If you are selling Items under warranty or with an Annual Maintenance Contract (AMC), you can manage. warranty claims of customers in Enterprise Systems AU
Maintenance Visit – A Maintenance Visit is a record of a visit made by an engineer to a Customer’s premise usually against a Customer Issue.
Maintenance Schedule – This is a tool that is used to plan a calendar of activities for maintenance of various machines or equipment.
Service Level Agreement – A service-level agreement is a commitment between a service provider and a client.
Quality Management
Quality management system with procedures, goals, tracking and reviewing
Goal and Procedure
Quality Goal – It is a collection of individual metrics that helps to quantify the quality of an application. It is a basic quality management process to establish a set of quality objectives.
Quality Procedure – A standard operating procedure (SOP) is a set of step-by-step instructions compiled by an organization to help workers carry out complex routine operations.
Tree Of Procedure – Tree of Procedures is used to show the Parent-Child relationship which may or may not exist between the different Procedures.
Tools for Quality Management
Quality Review – A Quality Review is an inspection with a specific structure, defined roles, and procedure designed to ensure a product’s completeness and adherence to standards.
Quality Action – Quality Action is a standard feature to allow implementation of corrective and preventive actions.
Quality Meeting – It is an assembly of people for a particular purpose or agenda, especially for formal discussion about Quality aspects.
Quality Feedback – Quality Feedback is the information that a Customer expresses about the satisfaction or dissatisfaction about the products or services you offer.
Website | Manufacture | Custom
Manufacturing
Manage multi-level Bill of Materials, plan and track production with Work Orders
Basic and Setup
Introduction – Enterprise Systems AU has features like Bill of Materials tracking, Production Order planning and execution, procurement and lot more.
Manufacturing Settings – Manufacturing Settings holds all global settings and configurations for manufacturing features
Bill of Materials
Bill Of Materials – The BOM is a list of all materials (either bought or made) and operations that go into a finished product or sub-Item.
Workstation – Workstation stores information regarding the place where the workstation operations is carried out
Operation – Stores a list of all Manufacturing Operations, its description and the Default Workstation for the Operation
Production
Work Order – A Work Order is a document that is given to the manufacturing shop floor by the Production Planner as a signal to produce a certain quantity of a certain Item.
Production Plan – Production Plan helps the user to plan production against multiple Sales Orders or the Material Requests.
Job Card – A Job Card is created from the Work Order and given to each of the workstation in the manufacturing floor to start the production of an item.
Advanced
Subcontracting – Subcontracting is a type of job contract that seeks to outsource certain types of work to other companies.
Item Alternative – If a raw material defined in the BOM is not available during the production process then their respective available alternative item used to complete the production process.
BOM Update Tool – From BOM Update Tool, you can replace a sub-assembly BOM and update costs of all BOMs.
BOM Comparison Tool – Using BOM Comparison Tool, you can compare two BOMs and see what changed between their iterations.
Production
Capacity Planning – Capacity Planning functionality helps you in tracking production jobs allocated on each Workstation.
Open Work Orders – We can easily identify the progress of manufacturing of certain items in our organizations using Open Work Orders in Enterprise Systems AU.
Website | Manufacture | Custom
Website
Manage your website pages, product catalog, shopping cart, web forms and more with the built-in portal
Topics
Homepage – A homepage is the default landing page of your website.
Web Page – Static Content like your Home Page, About Us, Contact Us, Terms pages can be created using the Web Page.
Web Form – You can authorize customers, suppliers, job applicants, etc to access certain or create certain transactions using Web Forms.
Website Settings – Website related settings like landing page and website wide theme can be configured here.
Website Theme – Enterprise Systems AU provides advanced theming capabilities to customize the look and feel of your website and make it match your brand.
Product Listing – Enterprise Systems AU provides a product listing page where your customers can discover your products. It is enabled by default if you have published Items on your website.
Product Page – Enterprise Systems AU provides product pages for your Sales Items, they can be configured from the Item Master.
Shopping Cart – In addition to listing your products, Enterprise Systems AU also allows you to sell them via the Shopping Cart.
Social Login Keys – Social Login enables users to login to Enterprise Systems AU via their Google, Facebook or GitHub account.
Customer Portal
Let your customers and vendors directly shop online, submit bids etc with Enterprise Systems AU Portals
Topics
Customer Orders, Invoices and Shipping – With Enterprise Systems AU web portal customers can check the status of their orders, invoices, and shipping status by logging on to the web.
Issues – The customer portal makes it very easy for a customer to raise concerns.
Portal Login – To login into the customer account, the customer has to use his Email Address and the password sent by Enterprise Systems AU; generated through the sign-up process.
Customize Enterprise Systems AU
Learn how to customize Enterprise Systems AU with custom fields, print formats, custom scripts etc
Website | Manufacture | Custom
Customizations
Custom Field – If you need to capture some information, but there is no standard Field available for it, you can insert Custom Field in a form as per your requirement.
Customize Form – Customize Form is a tool which enables you to make changes to a Form Type on the front-end.
Doctype – Doctype allows you to insert custom forms in Enterprise Systems AU as per your requirement.
Custom Scripts – If you wish to change any Enterprise Systems AU form formats, you can do so by using Custom Scripts.
Server Scripts – Server Scripts are a powerful way customize from adding server-side event handlers to making full-fledged apps
Custom Translations – With Custom Translations, user can print the customer’s and supplier’s document in their local language.
Documents and Reports
Document Title – Customize the title of documents based on properties so that you have meaningful information for the list views.
Print Format – Print Formats are the layouts that are generated when you want to Print or Email a transaction.
Kanban Board – Kanban is a Japanese manufacturing system in which the supply of components is regulated through the use of an instruction card sent along the production line.
Authorization Rule – Authorization Rule is a tool to define a rule for conditional authorization of documents.